Business Development & Speaker Outreach Virtual Assistant
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Business
Development & Speaker Outreach Virtual Assistant to support a keynote
speaker, author, and strategic advisor specializing in AI, leadership, human
capability, and the future of work.
The successful candidate will play a key role in identifying and securing paid
keynote speaking opportunities, managing outreach campaigns, researching
conferences and industry events, and building high-quality prospect databases.
Primary Goal for VA
Secure paid keynote speaking opportunities.
Success metrics:
Qualified
speaking opportunities identified
Speaker
applications submitted
Outreach
campaigns executed
Meetings
and keynote opportunities generated
Paid
speaking engagements booked
Preferred Markets
Priority:
United
Kingdom
Europe
Secondary:
Gulf
Region
Singapore
Hong
Kong
Asia-Pacific
North
America
Tasks to Delegate Immediately
Conference
and event research
Speaker
opportunity sourcing
Lead
generation
LinkedIn
prospecting
Contact
list building
Outreach
support
Speaker
application submissions
Follow-up
management
Pipeline
management
Key Responsibilities
Conference & Event Research
Research
global conferences, summits, leadership forums, corporate events, and
industry gatherings.
Identify
events focused on:
Artificial
Intelligence
Future
of Work
Leadership
Learning
& Development
Human
Capability
Organizational
Transformation
Digital
Transformation
Innovation
Executive
Education
Track:
Event
dates
Locations
Organizers
Speaker
application deadlines
Conference
themes
Audience
demographics
Sponsorship
opportunities
Speaker Opportunity Development
Identify
paid keynote speaking opportunities.
Research
conference programming teams and event organizers.
Source
decision-makers responsible for speaker selection.
Build
comprehensive speaker opportunity databases.
Monitor
call-for-speaker announcements and application windows.
Lead Generation & Prospect Research
Build
databases of:
Chief
Learning Officers
Heads
of Learning & Development
HR
Directors
Talent
Development Leaders
Executive
Education Leaders
Innovation
Leaders
Conference
Organizers
Event
Producers
Verify
contact information.
Maintain
accurate records within shared tracking systems.
Outreach Support
Execute
personalized email and LinkedIn outreach campaigns.
Follow
approved messaging templates.
Customize
outreach where appropriate.
Manage
prospect follow-ups.
Track
responses and engagement.
Maintain
professional communication standards at all times.
Speaker Applications
Complete
conference speaker applications.
Submit
call-for-speaker forms.
Coordinate
supporting materials.
Maintain
records of submissions and deadlines.
Pipeline Management
Maintain
a structured opportunity tracker.
Update
prospect statuses.
Track
outreach activity.
Provide
weekly progress reports.
Monitor
conversion rates and engagement metrics.
Required Skills & Experience
Essential
Excellent
English communication skills
Strong
online research abilities
Lead
generation experience
LinkedIn
prospecting experience
Email
outreach experience
Exceptional
attention to detail
Strong
organizational skills
Ability
to work independently
Confidence
working with AI-powered research tools
Professional
business writing skills
Preferred
Experience
supporting keynote speakers
Experience
supporting consultants or coaches
Experience
with conference and event research
Experience
with speaker outreach campaigns
Familiarity
with executive-level audiences
Experience
using LinkedIn Sales Navigator
CRM
experience
Tools & Platforms
Google
Sheets
Gmail
LinkedIn
AI
tools such as Claude and ChatGPT
Contact
research tools
CRM
systems (if implemented)
Personal Attributes
Proactive
Resourceful
Curious
Professional
Collaborative
Reliable
Detail-oriented
Results-driven
Comfortable
asking questions when clarification is needed
Future Responsibilities (Potential Expansion)
Podcast
guest outreach
Book
promotion initiatives
LinkedIn
content support
Social
media scheduling
Personal
brand marketing
CRM
management
Additional
business development activities
Hours & Availability
Initial
commitment: 10 hours per week
Flexible
schedule
Ability
to overlap with UK business hours when required
Opportunity
for increased hours based on performance and business growth