Executive Assistant I - Capital Project Delivery

About the position Responsibilities • Serves as an administrative assistant to higher level management staff, such as a Director, by performing a variety of clerical, technical, and administrative duties. • Serves as liaison between the supervisor and the public, management, and agency employees. • Relays messages, answers questions, responds to requests, resolves problems, and refers callers as appropriate. • Maintains supervisor's master calendar. • Collects and compiles statistical and financial data and other information for special and periodic reports as necessary. • Researches and analyzes information and establishes appropriate report formats. • Prepares Board agenda items and back-up materials. • Develops and prepares a variety of correspondence, reports, memoranda, meeting minutes, and other material. • Arranges meetings, conferences, and travel. • Establishes and maintains complex interrelated filing systems. • Maintains payroll and personnel records for staff. • Reviews and proofs documents, records, and forms for accuracy, thoroughness, and conformity with applicable rules and regulations. • Assists in conducting research and analysis for administrative assignments. • Evaluates information and recommends alternative courses of action. • Plans and coordinates events for the division, including quarterly meetings, conferences, and agency seasonal activities. • May coordinate the receipt of budgets from each department of the division, verifying the accuracy of budget information. • Assists in the preparation of the Director's budget and monitors budget expenditures. Requirements • Any combination of education and experience equivalent to graduation from high school. • Minimum of six years of administrative or executive secretarial experience. Benefits • Medical, dental and vision health insurance programs • Flex time (may be available) • Paid sick leave • Paid vacation and holidays • Short-term and long-term disability • Life insurance • Flexible spending accounts • Retirement and deferred compensation plan • Educational reimbursement • Excellent in-house training programs • Free transportation passes for the employee and dependents • Wellness and ergonomic programs • Hybrid remote work program (eligibility dependent on manager's approval) Apply Now Apply Now