About the Role
Are you a systems thinker who thrives on making order out of chaos?
We’re seeking a remote Executive Assistant (Independent Contractor) to support Mel Dorman — a real estate investor, author, and founder of the Seller Financing Academy.
This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time.
About Mel
Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support.
Responsibilities
You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision.
Executive Support
• Manage inbox and calendar: triage, prioritize, draft replies
• Coordinate meetings, speaking engagements, and podcast appearances
• Book travel and prepare itineraries
• Respond to media and partnership requests (bios, photos, etc.)
Systems & Operations
• Build and maintain SOPs that improve efficiency
• Set up automations in HubSpot, Zapier, and OnceHub
• Draft and schedule newsletters, reminders, and student announcements
• Track testimonials, affiliate payouts, and digital assets
Seller Financing Academy Support
• Onboard new students and manage follow-ups
• Monitor inbox and student questions, escalate as needed
• Manage student access, payment plans, and class announcements
Property Management Coordination
• Prepare leases and renewals from approved templates
• Track rent increases and renewal timelines
• Organize monthly financial documents for bookkeepers
You’re a Great Fit If You
✅ Love creating systems that help visionaries thrive
✅ Are confident writing and communicating in someone else’s voice
✅ Are proactive — you see what needs to be done before being told
✅ Can juggle multiple projects without dropping the details
✅ Care about values-driven business and community impact
Required Qualifications
• 3+ years of experience as an Executive or Administrative Assistant
• Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online
• Excellent written communication and attention to detail
• Comfortable working autonomously and managing confidentiality
• Located in a time zone that overlaps 9 am–1 pm Pacific
Bonus Points
• Background in real estate, coaching, AI automation, or online education
• Experience supporting thought leaders or course creators
• Light design or copywriting skills (newsletters, templates)
• Familiarity with seller financing or community-based entrepreneurship
Contract Details
• Independent Contractor (1099)
• Approx. 30 hrs/week @ $35/hr
• Flexible schedule within business hours
• Monthly invoicing; renewable quarterly
• Long-term partnership potential for the right fit
How to Apply
Please complete this short application form: Link Here
You’ll be asked to:
• Share a 2-minute Loom video introducing yourself and a system you’ve built.
• Describe your email triage process to keep an exec’s inbox under control.
• Write a 3-sentence reply to a podcast booking request.
• Share your time zone and preferred working hours.
We’ll reach out to qualified applicants for to arrange interviews.