Introduction to Visit Huntington Beach
Imagine working for an organization that embodies the spirit of a vibrant beach community, where every day is an opportunity to make a difference in the lives of residents and visitors alike. Visit Huntington Beach (VHB), the official destination marketing organization for Huntington Beach, CA, is seeking a highly skilled and motivated Executive Operations Assistant to join its dynamic team. As a 501(c)(6) non-profit organization, VHB is dedicated to supporting the economic vitality and quality of life for the Huntington Beach community through inspirational destination marketing and brand management.
About the Company Culture
VHB is proud to be one of the Orange County Business Journal's 2024 Best Places to Work in the OC, and it's easy to see why. Our organization is built on a foundation of teamwork, staff engagement, and commitment to diversity, equity, and inclusion. We believe in professional development and accountability, community support, and sustainability. Our small but mighty staff represents the best of Huntington Beach at a professional, high-quality, laid-back luxury level. If you're looking for a work environment that feels like a second family, you've come to the right place.
The Role: Executive Operations Assistant
We're looking for an exceptional individual to provide comprehensive administrative support to our 5-member Executive Team. As the Executive Operations Assistant, you will be responsible for overseeing operational management and providing HR support under the supervision of the VP of Administration & Community Engagement. This full-time position is primarily located in our office in downtown Huntington Beach, with the option to work from home one day per week. If you're a self-directed and motivated individual with exceptional judgment, communication, and collaboration skills, we want to hear from you.
Key Responsibilities
- Administration (35%): Manage budgets for regular and special programs and expenses, create and manage efforts for special events, staff recognitions, and similar projects, organize VHB Board of Directors and associated Committee meetings, prepare and present at VHB Board of Director meetings, and arrange travel and accommodations for executives.
- Operations (30%): Onboard, train, and handle documentation for new and existing employees, oversee requests for partnerships or donations from local events and organizations, manage VHB vehicle maintenance and scheduling, maintain policies and procedures, and attend industry and community events as required.
- Office Management (35%): Organize, maintain, and secure executive files and records, ensure office and Visitor Information Kiosk are stocked with necessary supplies and equipment, schedule office and Kiosk repairs and maintenance, oversee VHB conference room schedule, and provide logistical support for all onsite meetings.
Essential Qualifications
To be successful in this role, you'll need to possess a unique blend of administrative, operational, and technical skills. We're looking for individuals with:
- Exceptional judgment, communication, and collaboration skills
- Ability to multi-task in a fast-paced environment
- Strong technical skills, including proficiency in PC and Apple devices, audio/visual equipment, and general office equipment
- Ability to quickly navigate, operate, and adapt to a wide variety of technology and software
- Strong organizational and time management skills
- Ability to maintain confidentiality and handle sensitive information with discretion
Preferred Qualifications
While not required, the following qualifications are highly desirable:
- Previous experience in an administrative or operational role
- Knowledge of HR principles and practices
- Familiarity with budget management and financial planning
- Experience with event planning and coordination
- Strong problem-solving and analytical skills
Skills and Competencies
To excel in this role, you'll need to possess a range of skills and competencies, including:
- Communication: Excellent written and verbal communication skills, with the ability to effectively communicate with executives, staff, and external stakeholders
- Organization: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
- Technical: Proficiency in a range of software applications, including Microsoft Office, Google Suite, and other productivity tools
- Problem-solving: Strong problem-solving and analytical skills, with the ability to think critically and outside the box
- Collaboration: Ability to work effectively in a team environment, with a strong focus on collaboration and teamwork
Career Growth Opportunities and Learning Benefits
At VHB, we're committed to helping our staff grow and develop in their careers. As an Executive Operations Assistant, you'll have access to a range of training and development opportunities, including:
- Professional development workshops and seminars
- Mentorship programs
- Opportunities for advancement within the organization
- Cross-training and job rotation opportunities
Work Environment and Company Culture
Our office is located in the heart of downtown Huntington Beach, just steps from the beach and a range of shops, restaurants, and entertainment venues. We offer a dynamic and supportive work environment, with a strong focus on teamwork, collaboration, and community engagement. As a member of our team, you'll enjoy:
- A competitive salary and benefits package
- A fun and supportive work environment
- Opportunities for professional growth and development
- A range of perks and benefits, including flexible work arrangements, professional development opportunities, and access to exclusive events and experiences
Compensation, Perks, and Benefits
We offer a competitive salary and benefits package, including:
- A reliable and steady income
- Comprehensive benefits package, including medical, dental, and vision coverage
- Retirement savings plan
- Paid time off and holidays
- Flexible work arrangements, including remote work options
Conclusion
If you're a motivated and organized individual with a passion for administration, operations, and community engagement, we want to hear from you. As an Executive Operations Assistant at VHB, you'll have the opportunity to make a real difference in the lives of our staff, stakeholders, and community members. Don't miss out on this exciting opportunity to join our dynamic team and take your career to the next level. Apply now and take the first step towards a rewarding new role.
Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role. Apply Now
Apply Now