Looking for: General Virtual Assistant (Admin &
Creatives)
Role Overview:
We are seeking a proactive and detail-oriented Virtual
Assistant to support a business management consultant based in Perth,
Australia. This role is ideal for someone who can combine administrative
efficiency with creative design skills and basic web development capabilities.
The VA will play a key role in streamlining operations,
managing systems, and enhancing client-facing materials, allowing the
consultant to focus on delivering high-impact business consulting services.
Scope of Work:
Administrative
Support
Manage
email communications, including templated outreach and follow-ups
Calendar
management and scheduling (Google Calendar / Outlook integration)
Assist
with meeting coordination (Zoom, Fathom)
General
admin tasks to support day-to-day operations
Graphic
Design & Presentation
Design
professional sales presentations and client reports
Create
dashboards, performance scorecards, and branded documents
Develop
point-of-sale materials and visual assets
Improve
overall branding consistency across materials
Web
& Landing Page Support
Build
and update landing pages (Hostinger, WordPress, Wix, or similar)
Ensure
pages are visually appealing and conversion-focused
Recommend
and implement better website solutions if needed
CRM
& Systems Management
Support
setup and maintenance of CRM and tools (e.g., HubSpot)
Assist
with email campaigns and automation workflows
Ensure
systems (Xero, HubSpot, Fathom, etc.) are integrated and updated
Maintain
data consistency across platforms
Social
Media Support
Schedule
and publish content across platforms (Facebook, Instagram, LinkedIn)
Ensure
consistent posting across integrated channels
Assist
with basic distribution (no heavy content creation required initially)
Qualifications:
Required
Skills & Experience:
Strong
administrative and organizational skills
Experience
in graphic design (Canva, Adobe Suite, or similar)
Familiarity
with website builders (WordPress, Wix, Hostinger, etc.)
Experience
with CRM systems (preferably HubSpot)
Ability
to manage and integrate multiple tools and platforms
Strong
attention to detail and ability to follow processes
Preferred:
Experience
with bookkeeping tools (e.g., Xero)
Basic
understanding of marketing systems and email campaigns
Exposure
to business consulting or B2B environments
Experience
creating dashboards or reports
Soft
Skills:
Self-starter
with strong initiative
Reliable
and responsive
Technically
adaptable and solution-oriented
Good
communication skills
Tools Required:
HubSpot
(CRM & email campaigns)
Xero
(bookkeeping)
Fathom
(meeting management)
Zoom
(meetings)
Google
Calendar / Microsoft Outlook
Microsoft
Office (Excel, Word, etc.)
Website
builders (Hostinger, WordPress, Wix, etc.)
Social
media platforms (Facebook, Instagram, LinkedIn)
Shifts & Hours:
Starting
at a minimum of 10 hours per week; flexible shift
Potential
to increase hours based on performance and business growth
Target Start Date:
ASAP but the with priority on finding the right candidate fit