Vedder Price's Chicago office is looking for a Marketing Administrative Assistant. The Marketing Administrative Assistant will assist with the Firm’s marketing activities by providing project management and administrative support to the 19-person marketing department serving nine offices.
Responsibilities
- Report processing and tracking for team leadership
- Departmental filing and organization, including print and electronic files
- Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)
- Expense reimbursement for department members
- Management of Firm-wide promotional item program
- Management of Firm-wide photography program
- Coordination of departmental and other meetings, including technology and hospitality/meeting needs
- Collaboration with other firm departments to coordinate mailings, labeling and other projects
- Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support
- General administrative support to department members
- Additional assignments from team leadership and other department members as needed
- Maintenance of departmental calendars, trackers, and shared resources
- Vendor coordination and inventory tracking related to marketing programs
- Support for internal communications, onboarding logistics, and process documentation
Skills
- One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment
- Position also requires the ability to work under pressure to meet strict deadlines
- Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies
- Bachelor's degree preferred
Benefits
- Bonus Program
- Retirement Planning
- Health and Wellness
- Paid Time Off
- Professional Development
- Employee Recognition
- Work-Life Balance
- Additional Perks
Company Overview
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