Teva Pharmaceuticals is a leading innovative biopharmaceutical company dedicated to addressing patients’ needs. The Marketing Administrative Coordinator provides comprehensive administrative support to the marketing franchise, primarily assisting Senior Director-level leaders and above, while also contributing to marketing projects.
Responsibilities
- Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required
- Planning and calendar management including coordination of complex meetings and events such as booking meeting rooms, setting up logistics (registering guests, meeting materials, A/V, on-screen presentations, hard copy items, and catering if needed)
- Work with Facilities Management, IT, and Human Resources to organize new hire set-up: ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires
- Assist in managing and executing ad hoc projects, ensuring tasks are prioritized and completed on time
- Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy, and timeliness
- Keep key stakeholders informed throughout projects by providing regular updates on project status, identifying potential issues or obstacles, and working proactively to resolve them
- Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations
- Support Purchase Order Coordinator in the development of Statements of Work (SOWs) and purchase order creation
- Facilitate communication within project teams and across departments to ensure alignment and collaboration
Skills
- High School degree required
- Minimum of 1 years experience in a fast paced, business environment required
- Project management experience required
- Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook required
- Strong proficiency in SAP system and Concur expense system required
- Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail required
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment required
- Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently required
- Bachelor's degree preferred
- Budget support experience preferred
- Previous Administrative experience supporting Senior Leadership, or Marketing Leadership preferred
- A minimum of 1 year experience in a pharmaceutical environment desirable
- Experience with SharePoint, Microsoft Suite of software preferred, SAP and ADP familiarity a plus
- Experience with meeting coordination and planning preferred
Benefits
- Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
- Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
- Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
- Life and Disability Protection: Company paid Life and Disability insurance.
- Employee Assistance Program
- Employee Stock Purchase Plan
- Tuition Assistance
- Flexible Spending Accounts
- Health Savings Account
- Life Style Spending Account
- Volunteer Time Off
- Paid Parental Leave, if eligible
- Family Building Benefits
- Virtual Physical Therapy
- Accident, Critical Illness and Hospital Indemnity Insurances
- Identity Theft Protection
- Legal Plan
- Voluntary Life Insurance
- Long Term Disability and more.
Company Overview
Teva Pharmaceuticals is a pharmaceutical company that develops generic and innovative medicines. It was founded in 1901, and is headquartered in Tel Aviv, Tel Aviv, ISR, with a workforce of 10001+ employees. Its website is https://www.tevapharm.com.
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