Job Description:
• Manage facility maintenance projects from start to finish.
• Prepare the scope of work for bid proposals and secure necessary budget approvals.
• Review bids, select vendors, and negotiate contracts.
• Schedule and coordinate project work with site managers.
• Conduct work site visits to ensure work performed is compliant with the contract.
• Ensure projects are completed on time, within budget, and according to UR specifications.
• Work cross-functionally with Legal, Real Estate, Environmental, IT, Risk, field operations, contractors, suppliers, and other third parties to coordinate key deliverables.
• Provide support to Operations Managers for projects in progress.
• Maintain project databases by keeping inputs (statuses, completion dates, notes, etc.) accurate and current.
• Review vendor invoices for accuracy.
• Retain key information such as project approvals and legal documents.
• Establish and maintain a preferred vendor list for facility services for the assigned portfolio.
• Assist in the development and communication of preventative maintenance and preferred vendor programs to provide cost-effective services to UR facilities.
• Report out key milestones and deliverables to business partner stakeholders.
• Report out budget updates, scope changes, and capitalization timing to business partner stakeholders.
• Review budgets and advise on capitalization treatment with Operations Managers.
• Complete project close-out forms and provide capitalized spend by vendor and asset category to support the accounting capitalization process.
Requirements:
• Bachelors Degree in related field (Construction Management, Facilities Management, Civil or Mechanical Engineering, etc.) or equivalent combination of technical experience and education
• Relevant professional certifications (e.g., IFMA CFM and/or FMP)
• 5+ years of experience in facilities management and services, with a proven track record of managing a multi-site portfolio.
• Familiarity with state & local code, OSHA, etc.
• Strong leadership and team-building skills.
• Excellent communication (written and verbal) and interpersonal skills.
• Exceptional problem-solving and analytical abilities.
• High degree of organization and attention to detail.
• Ability to manage multiple priorities and projects simultaneously.
• 25-30% travel required
• Bilingual in French is preferred
Benefits:
• Paid Parental Leave
• United Compassion Fund
• Employee Discount Program
• Career Development & Promotional Opportunities
• Additional Vacation Buy Up Program (US Only)
• Early Wage Access through Payactiv (US Hourly Only)
• Paid Sick Leave
• An inclusive and welcoming culture
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