Note: The job is a remote job and is open to candidates in USA. ParentsTogether Foundation is a nonprofit impact media organization that supports parents with valuable resources. They are seeking an Accounting & Finance Operations Specialist to manage key accounting functions, ensure accurate financial reporting, and maintain compliance across multiple affiliated entities.
Responsibilities
- Support monthly closing processes, including payroll, journal entries, and reconciliations, in collaboration with the Finance and Operations team
- Review and process accounts payable (AP), reimbursement requests, and accounts receivable (AR), including tracking aging, payments, and follow-up
- Calculate monthly staff time allocations and update leave tracking
- Track advertising costs and maintain accurate records
- Maintain accurate electronic filing systems for invoices, receipts, and financial documentation, ensuring completeness and accessibility
- Coordinate with Accountants/Bookkeepers for data entry and coding information
- Support audit and tax preparation, including gathering documentation and ensuring records are complete and accurate
- Troubleshoot issues and discrepancies in financial processes, identifying root causes and ensuring resolution
- Ensure compliance with organizational policies and GAAP standards across all areas of work
- Support financial operations across multiple affiliated entities, ensuring accurate tracking, coding, and documentation across distinct but interconnected funding streams and organizational structures
- Maintain a high level of responsiveness to internal requests and deadlines, ensuring timely follow-up and clear, proactive communication
- Review all work with a high degree of scrutiny, identifying discrepancies, missing information, or inconsistencies before finalizing
- Adhere closely to established processes while appropriately flagging areas for clarification or improvement
Skills
- 3+ years of finance and accounting experience
- Proficient understanding of finance and accounting principles, including AP, AR, and GAAP
- Strong organizational skills with the ability to manage multiple priorities while consistently meeting deadlines
- Demonstrated ability to maintain an exceptionally high level of accuracy in a detail-intensive environment
- Proactive communication style with a high degree of responsiveness and follow-through
- Ability to work independently and maintain accurate documentation
- Ability to thrive in a highly detail-oriented team environment where precision, accountability, and consistency are critical
- Experience preparing financial statements and reports
- Experience with cost allocations to programs and departments
- Nonprofit background a plus
- Nonprofit experience preferred
Benefits
- PTF pays 100% of the employee’s health insurance base plan premium & 50% of dependents' health insurance base plan premium. Dental & Vision insurance are also offered.
- PTF provides 16 weeks of annual paid parental leave for the birth or adoption of a child.
- We offer 12 weeks of annual paid family leave to care for yourself or a loved one.
- After five years of service, employees are eligible to take a fully paid six week sabbatical
- We offer regular opportunities for professional development, including training programs such as Culture Amp, and LinkedIn Learning. In addition to these resources, each staff member receives an annual professional development allotment.
- After four months of employment, employees are eligible to participate in our 401K retirement plan. PTF will make a matching retirement contribution equal to 100% of the first 3% of the employee’s salary and 50% of the next 2% of their salary. Staff are fully vested in the plan from their first day of enrollment.
- 15 vacation days
- 15 sick days
- 10 holidays
- Bonus PTO time - average of 12 additional days off for extended summer and winter holiday breaks
- PTF offers a fully remote environment, flexible working hours, and a culture that promotes putting family needs at the forefront.
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