Note: The job is a remote job and is open to candidates in USA. Dylan's Candy Bar is a renowned confectionery emporium and lifestyle brand. They are seeking an Administrative Assistant to provide administrative support to the Founder and CEO, coordinate executive outreach, and oversee special projects while maintaining a high level of organization and discretion.
Responsibilities
- Scheduling Executive meetings and travel plans
- Assisting Executive in meetings, preparing documents and presentations
- Updating Executive about appointments with various stakeholders
- Make sure all reports and data files are arranged appropriately
- Maintain office files and supplies
- Coordinate repairs to office equipment and IT support
- Compose general correspondence and emails as directed
- Maintain contact lists and various databases
- Prepare agendas and plan for various executive meetings
- Assist in preparation of presentation materials both in written and electronic formats
- Manage and maintain executives’ schedules/calendars
- Make complex travel arrangements for executives
- Maintain all records, reports, and files for the executive
- Assist with completing and filing of expense reports
- Various other duties as assigned by executive
Skills
- Strong interpersonal, communication, organization, and follow-through skills
- Professional demeanor with proven capabilities to maintain the highest levels of confidentiality
- Must be able to operate independently and use discretion while making sound decisions on a regular basis
- Possess exceptional oral, written, and interpersonal skills
- Ability to interact in an effective and professional manner with a wide variety of audiences including executives, senior management, vendors, customers, board members, etc
- Ability to work outside of standard office hours when needed
- Advanced skills in the Microsoft Suite
- Experience with Dropbox and with managing photo libraries
- Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
- Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
- Graphic Design/Creative abilities a huge plus (highly desirable)
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