Note: The job is a remote job and is open to candidates in USA. DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions. The Assistant Project Manager is responsible for supporting all aspects of a project with a primary focus on project deliverables and team management, collaborating closely with various stakeholders to ensure successful project execution.
Responsibilities
- Collaborate with the Project Manager to oversee project schedules, track milestones, and manage workflow to ensure timely delivery of project phases
- Act as a liaison between internal teams, clients, and contractors to facilitate seamless communication and resolve issues promptly
- Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information
- Manage and distribute RFIs, submittals, transmittals, and other project-related documentation
- Monitor construction progress by maintaining logs and tracking contractor inquiries or responses
- Ensure all construction administration tasks are completed in alignment with project specifications and standards
- Assist with Revit tasks, including creating, editing, and maintaining design models and drawings
- Review models for quality and accuracy, ensuring they meet project requirements
- Provide drafting support as needed to expedite the preparation of drawing sets for submission
- Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines
- Follow up with team members on assigned tasks and provide reminders for upcoming deadlines
- Present project updates to internal stakeholders in a clear, concise manner
- Anticipate project needs by identifying potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track
- Regularly review project workflows and recommend process improvements to enhance team efficiency
- Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager
- Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals
- Respond promptly to inquiries from stakeholders, providing accurate and professional communication
- Coordinate deliverables and submissions to meet client and regulatory requirements
- Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy
- Attend site visits and conduct review of existing condition surveys and help with punchlists
- Assist in preparing status reports and updates for both internal and external stakeholders
- Track lessons learned during projects and document them for future reference
- Organize and maintain project records, ensuring all information is up to date and accessible
- Assist with onboarding new team members by providing project-specific training and guidance on workflows
- Support departmental goals by taking on additional responsibilities or participating in firm-wide initiatives as needed
- Provide routine reporting via narrative and photographic documentation
- Create / complete project and departmental reports
- Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output
- Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance
- Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization
- Performs Other Related Duties as Assigned
Skills
- Knowledge of industry trends, project management and construction procedures and best practices
- Knowledge of MEP / FA / FP trades and the general requirements for each
- Skilled at producing drawings and visual aids using Revit
- Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management
- Skilled at using project management software such as Procore
- Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction
- Skilled in completing assignments accurately and with attention to detail
- Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
- Ability to follow company and site safety requirements
- Ability to analyze and prepare documents, reports and correspondence
- Ability to communicate effectively in both oral and written form (technical and non-technical information)
- Ability to work successfully as a member of a team and independently with moderate supervision
- Ability to work under pressure and meet close deadlines
- Ability to effectively plan and delegate the work of others
- Organizational skills, with the ability to manage multiple tasks simultaneously
- B.A. / B.S. degree in engineering, construction, or related discipline
- Minimum three years of related experience
Benefits
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Flex spending accounts (FSA)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Company Overview