We're seeking an exceptional Executive Assistant to join our innovative agency's leadership team, providing top-tier support to our Founder in a fully remote setup. As a seasoned administrative professional, you'll thrive in a fast-paced environment, leveraging your exceptional communication skills, proactive approach, and organizational expertise to drive success.
In this high-impact role, you'll serve as a trusted advisor, anticipating needs, and streamlining workflows to keep our high-performing leaders focused on strategic priorities. Your expertise will span daily operations, executive personal support, internal communications, and project coordination, ensuring seamless execution and exemplary outcomes.
To excel in this position, you'll be a self-directed, highly organized, and solutions-focused individual with a proven track record of supporting C-level executives in a remote or hybrid setup. Your ability to juggle shifting priorities, think critically, and maintain a solutions-first mindset will be essential in this dynamic environment.
Key Responsibilities:
- Provide strategic and administrative support to the CEO and Founder, ensuring seamless day-to-day operations
- Manage complex calendars, schedules, and travel logistics with precision and foresight
- Coordinate internal communications, workflows, and project coordination using Slack and Google Workspace
- Track tasks, deadlines, and expenses, ensuring follow-through and accuracy across departments
- Support onboarding, benefits administration, internal HR processes, and liaise with vendors and external partners
- Collaborate with accounting on billing, payroll, and financial documentation, identifying opportunities to streamline operations and improve internal systems
- Coordinate family and household scheduling, event planning, and personal errands as needed
Requirements:
- Minimum 5 years of experience supporting C-level executives, ideally in a fast-paced or startup environment
- Demonstrated ability to take initiative, work independently, and manage multiple priorities
- Excellent written and verbal communication skills, with a clear, polished, and proactive approach
- High proficiency with Google, Slack, AI tools, and CRM, with a strong understanding of remote collaboration tools
- Comfortable working remotely with the ability to travel 1-2 times per year, with flexibility to work outside of traditional business hours (PST hours)
What We Offer:
- Competitive base salary: $75,000 - $80,000 per year, with a discretionary bonus
- Opportunity to work with a cutting-edge agency at the forefront of digital tech and financial services
- Collaborative, dynamic, and supportive remote work environment
Apply Now to join our team as a Remote Executive Assistant & Personal Assistant to our CEO/Founder!
Apply Now