Note: The job is a remote job and is open to candidates in USA. Mercer Advisors has been helping families amplify and simplify their financial lives for over 40 years. The Internal Fund Administrator will oversee fund administration, coordinate with auditors, and ensure the accuracy and integrity of fund reporting for investment decision-making and regulatory compliance.
Responsibilities
- Serve as the primary liaison with third-party fund administrators for all underlying funds and vehicles
- Review and monitor: NAV packages, capital account statements, transaction activity (capital calls, distributions, fees)
- Pay fund expenses
- Escalate discrepancies or irregularities and ensure timely resolution
- Act as primary point of contact for external auditors
- Coordinate annual audit process across fund entities
- Review audited financial statements for consistency with internal records
- Prepare and maintain quarterly shadow valuations for each fund
- Independently track and reconcile: capital activity, NAV movements, performance metrics
- Perform capital account roll forwards, including: contributions, distributions (including recallable capital), net asset value changes
- Identify and investigate: valuation discrepancies, timing differences, stale or inconsistent pricing
- Prepare quarterly fund monitoring and oversight reports for the Investment Committee: fund performance (IRR, MOIC, DPI/TVPI), portfolio exposures, cash flow activity, manager-level trends
- Highlight: performance drivers, risks and anomalies, notable events across underlying managers
- Reconcile data across: internal systems (e.g., Opto / Arch / Orion / shadow books), custodians, underlying fund reports
- Maintain documentation and audit trail for all reconciliations
- Enhance internal processes for: valuation consistency, reconciliation workflows, reporting efficiency
- Develop and document controls aligned with SEC expectations
- Support: due diligence on new fund investments, responses to audit or regulatory inquiries, special projects across the alternatives platform
Skills
- Experience in private equity / private credit / investment operations
- Experience in fund administration
- Experience in fund of funds platform preferred
- 7+ years experience in capital call / distribution mechanics
- Experience with private equity and alternatives structures
- Knowledge of fund performance metrics (IRR, MOIC, DPI)
- Experience with shadow accounting / shadow NAVs
- Experience with reconciliation processes
- Advanced Excel skills required
- Ability to independently identify and resolve discrepancies
- Ability to synthesize data into actionable insights
- Attention to detail and accuracy
- Clear and concise communication skills
- Ownership mindset – acts as control point for data and reporting integrity
- Skeptical reviewer – challenges third-party administrator outputs
- Process-oriented – builds scalable and defensible workflows
- Collaborative communicator – interfaces effectively across investment team and external service providers
- Orion, Black Diamond, Addepar, Arch, or similar platforms
- Direct private investments
- Secondaries
- Exposure to: Co-investments
Benefits
- Company Paid Basic Life & AD&D Insurance
- Company Paid Short-Term and Long-Term Disability Insurance
- Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
- Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
- Kaiser Medical plans available in California
- Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
- Two comprehensive Dental Plans
- Vision Insurance Plan
- Dependent Care Savings Account for child and dependent care.
- 14 Company Paid Holidays including a full week off at Thanksgiving.
- Generous paid time off program for vacation and sick days
- Employee Assistance Plan
- Family Medical Leave
- Paid Parental Leave (8 weeks)
- Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
- Adoption Assistance Reimbursement Program
- Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
- 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
- Pet Insurance
- Personalized financial planning and guidance from Mercer Advisors professionals, offered at preferred employee pricing
Company Overview