Note: The job is a remote job and is open to candidates in USA. Davis Wright Tremaine LLP is one of the top law firms in the U.S., seeking a Litigation Legal Assistant to join their Seattle office. The role involves providing legal secretarial and administrative support, focusing on tasks such as client billing, document preparation, and coordinating schedules.
Responsibilities
- Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
- Coordinate with docketing support teams and confirm accuracy of docketing deadlines
- Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
- Effectively coordinate court filings with the West Coast Managing Clerk team
- Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
- Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. Make travel arrangements and set up conference calls
- Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
- Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
- Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
- Work with attorneys to prioritize, organize and relieve them of administrative tasks
- Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
- Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
Skills
- 5+ years' experience as a legal secretary or executive assistant required
- Proficient in Microsoft Office Suite, with strong word processing and computer skills
- Ability to demonstrate flexibility with competing priorities in a face paced environment
- Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures)
- Demonstrate ability to type 75 wpm on word processing equipment with a high degree of accuracy
- Exceptional organizational skills required; ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines
- Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
- Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others
- High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
- Ability to pay close attention to detail and be highly organized and accurate
- Strong time management skills
- A highly professional demeanor and appearance – adhere to dress code
- Firm commitment to providing customer service excellence
- Familiarity with law firm billing processes is a plus
- Experience with MS365 a plus
- Proofreading, NetDocs and PowerPoint skills desired
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- Bonus
- Health insurance with an optional HSA
- Long term disability
- Dental insurance
- Vision care
- Telemedicine and virtual short term solution based counseling services
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Subsidized backup care and caregiving resources
- 401(k)
- Vacation
- Sick time
- 11 paid holidays each year
- Employee assistance program
- Initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary long term care
- Pet insurance
- Commuter and Transit programs are also available
Company Overview