305 Aero Supplies is a growing U.S. government and
e-commerce supplier. As volume has increased, our ownership team has remained too involved in daily logistics and fulfillment — which is not sustainable.
We are hiring a Remote Logistics & Supply Chain Operations Coordinator to own day-to-day logistics execution, manage offshore virtual assistants, and serve as the operational bridge between suppliers, our warehouse partner, and leadership.
This role is execution-focused, process-driven, and ownership-oriented — not a generic virtual assistant position.
Reporting Structure
● Reports directly to: COO
● Manages: Remote Virtual Assistants
● Coordinates with:
Warehouse partner (Saltbox)
Part-time warehouse packaging support staff
Suppliers & carriers
Core Responsibilities
1️⃣ Inbound Logistics & Receiving
● Track supplier shipments from PO → warehouse delivery
● Monitor carrier tracking and delivery confirmation
● Ensure inbound shipments are properly received and logged
● Update inbound status in monday.com
● Proactively flag delays, discrepancies, or issues
2️⃣ Warehouse & Fulfillment Coordination
● Create and manage fulfillment jobs for Saltbox e-Force and warehouse packaging team
● Attach correct packing, labeling, and shipping instructions
● Coordinate with part-time onsite support when needed
● Verify jobs are completed accurately and on time
● Confirm outbound shipments and documentation
3️⃣ E-Commerce & Government Order Flow
● Ensure clean movement of orders from:
Supplier → Warehouse → Packaging → Shipment → CRM closeout
● Maintain visibility across all orders
● Prevent silent bottlenecks or missed handoffs
● Escalate issues early with proposed solutions
4️⃣ Team Management (Critical)
● Assign and manage tasks for other VAs
● Enforce SOPs, timelines, and accountability
● Review work quality before escalation
● Act as the single operational point of control for logistics
Required Experience
You must have real logistics or fulfillment exposure.
✅ Ideal backgrounds include:
● Logistics Coordinator
● Supply Chain Operations Assistant
● E-commerce Fulfillment Manager
● Warehouse Operations Coordinator
● 3PL / Freight / Dispatch roles
● Amazon FBA / FBM operations
This role is not suitable for:
● Pure admin VAs
● Data-entry-only roles
● Customer support–only backgrounds
Skills & Traits We Care About
● Strong operational judgment
● Comfortable managing others remotely
● Proactive problem-solver
● Excellent written and spoken English
● Able to work U.S. business hours
● Comfortable with ambiguity and ownership
● Process-oriented, not reactive
Location & Compensation
● Location: Western Hemisphere preferred
● Hours: 20 hours per week, U.S. business hours
● Pay Range:
Competitive based on experience
Growth Path
This role is designed to grow into:
● Senior Operations Coordinator
● Logistics Operations Manager
● Multi-warehouse ops lead
High performers will gain authority, not just tasks.
Apply Now
Apply Now