Note: The job is a remote job and is open to candidates in USA. Akima is a federal construction contractor that supports shareholder communities in Alaska. The Project Coordinator / Interior Designer will support a team of professionals in construction project management and interior design space planning, ensuring compliance with government contract requirements.
Responsibilities
- Assist in developing detailed project deliverables including monitoring reports, submittal logs, timelines, milestone and resource allocation
- Coordinate the submittals of all documents
- Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations; tracking invitation responses and recording attendance
- Maintain and update project schedules, ensuring all activities are tracked and deadlines are met
- Serve as a liaison between project managers, team members, clients, and other stakeholders
- Facilitate communication among project participants, ensuring everyone is informed and aligned
- Have a strong sense of follow through and is able to track follow up items to successful completion
- Maintain accurate project documentation, including meeting minutes, progress report and project logs
- Prepare and distribute regular status reports highlighting progress, risks, and issues
- Assist in allocating and managing project resources, including personnel, equipment and materials
- Track resource usage and availability, ensuring optimal utilization throughout the project
- Identify potential risks and issues that could impact project success
- Support the development and implementation of risk mitigation strategies
- Assist in monitoring project budgets and expenditures, ensuring costs are controlled
- Track invoices, purchase orders and other financial documentation, especially as it relates to project managers’ travel
- Support the implementation of quality control procedures to ensure project deliverables meet the required standards
- Conduct preliminary reviews and inspection of work to ensure compliance with project specifications
- Has a keen eye for due diligence and an ability for proactive monitoring
- Schedule and organize project meetings, including preparing agendas and coordinating logistics
- Document meeting discussions and follow up on action items and decisions
- Provide administrative and logistical support to all team members
- Assist with day-to-day project activities and tasks as needed
Skills
- Previous exposure to design and construction projects; previous experience in project coordination; project management or a related field. Previous experience with government work is beneficial
- High level of accuracy, strong organizational skills and attention to detail
- Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders
- Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms. Capability and high proficiency to create, manipulate and tabulate in Excel is highly preferred
- Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle
- Flexibility and adaptability to changing project requirements
- Strong interpersonal skills and the ability to work collaboratively with project teams
- Design degree from an accredited college, or related field, and 3 years of working knowledge of construction project management/project coordination
- BS in Business Administration, Management, or related field, and 2 years relevant field experience, directly related to Design/Build
- Candidate must be living in the EST time zone
- Knowledge of systems furniture, furniture procurement, interiors accessibility guidelines is preferred
- Capability and high proficiency to create, manipulate and tabulate in Excel is highly preferred
Benefits
- Medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits.
- Paid Time Off (PTO) is offered to regular full-time and part-time employees.
- Comprehensive benefits program
- Growth opportunities
- Excellent retirement options
Company Overview
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services. It was founded in 1995, and is headquartered in Herndon, Virginia, USA, with a workforce of 5001-10000 employees. Its website is https://www.akima.com.