Note: The job is a remote job and is open to candidates in USA. Virginia Tech Academy of Data Science is a leading global research institution that enhances the quality of life through knowledge and discovery. The Research Administrator/Senior Research Administrator will advise and assist faculty in funding proposal preparation, ensuring compliance with policies and managing grant submissions.
Responsibilities
- Advising and assisting BME faculty in the preparation and submission of agreements and proposals for funding
- Ensure compliance with university and sponsor policies, procedures and requirements
- Serve as a liaison between VT's Office of Sponsored Programs (OSP) and BME faculty
- Assist in resolving all agreement, proposal, and grant related matters
- Preparing accurate program budgets in compliance with university guidelines and sponsor requirements
- Accurately completing VT and sponsor required documents and forms in support of funding proposals and agreements
- Initiating, submitting, and navigating agreements and proposals successfully through the VT OSP Summit system, Cayuse, and other designated internal and external submission portals by internally and externally established deadlines
- Serving as liaison between OSP, BME faculty, and sponsors when needing to address and resolve agreement, proposal, and grant related issues
- Serving as liaison to the sponsor when clarification on application materials, requirements, or policies is needed
- Applying extensive knowledge of government regulations, cost principles, and uniform administrative requirements to ensure accurate information is included and presented on agreement and proposal submissions
- Assisting with preparing post-submission information and Just-In-Time requests as required by the sponsor
- Providing guidance regarding federal and university policies and procedures and sponsor requirements
- Confirming credit assigned to BME personnel in proposals
- Developing reports on status of submitted and funded proposals and completed agreements
- Developing resource documentation (e.g., standardized checklists, timelines, boilerplate language, facilities, descriptions, and curated resource guides) for commonly submitted proposals
- Procuring and/or developing faculty-facing training and orientation materials (e.g., short recorded modules that address grant policies, submission requirements, or common compliance issues)
- Assisting with certain post award responsibilities to ensure proper award management
- Coordinating with BME staff and OSP to assist BME faculty with preparation of grant reports as required by the sponsor
Skills
- Masters degree in Public or Business Administration, Finance, or related field or Bachelor's degree in similar field with significant experience
- Previous experience in the management and submission of research agreements and proposals
- Previous financial and/or administrative experience in support of research agreement and proposal submission, post award management, and project administration
- Experience interpreting and applying federal and non-federal regulations and guidelines, cost principles, uniform administrative requirements for grants, and audits of states, local governments, and nonprofit organizations in a university or an agency funding or conducting research
- Excellent computer skills and familiarity with Microsoft 365 apps and large financial databases
- Previous experience accessing, compiling, analyzing, and synthesizing large data sets pulled from multiple computer systems
- Prior experience developing complex budgets
- Prior experience with internal and external agreement and proposal submission portals
- Ability to communicate effectively and tactfully with diverse constituencies both internally and externally
- Professional certification/designation as a Certified Research Administrator (CRA), Certified Federal Contracts Manager (CFCM), or Virginia Tech Research Administrator Certificate (Level I and II)
- Prior experience working at a higher education research institution
- Prior experience working with specific accounting/fiscal, purchasing, and agreement/proposal submission systems such as Banner, Summit, OSP's Post Award Management System, OSP's PAN System, MicroStrategy, ES Legacy Web Reports, Cayuse, and Hokiemart
Benefits
- Exempt: Not eligible for overtime
- Regular Appointment Type
- The successful candidate will be required to have a criminal conviction check.
- Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.
- These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
- If you are an individual with a disability and desire an accommodation, please contact Jon Snider at [email protected] during regular business hours at least 10 business days prior to the event.
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