Note: The job is a remote job and is open to candidates in USA. Study Smart Tutors is a college and career access organization dedicated to promoting educational equity. They are seeking a detail-oriented RFP Assistant to support the preparation, coordination, and submission of Requests for Proposals (RFPs), ensuring smooth workflows and timely submissions.
Responsibilities
- Format, proofread, and prepare RFP narratives, forms, and required attachments
- Ensure documents meet RFP specifications, including file structure, naming conventions, and formatting
- Maintain updated boilerplate language, organizational descriptions, and standard RFP materials
- Draft initial sections of RFP responses using templates, past proposals, and organizational guidance
- Convert bullet points, notes, and team input into clear, concise, and professional narrative responses
- Track deadlines, required documents, and submission instructions for all active RFPs
- Assist in maintaining the RFP calendar and sending reminders to internal stakeholders
- Organize, label, and maintain RFP files and folders in Google Drive
- Support internal logging and tracking of RFP submissions and outcomes
- Request and collect required information from internal teams (Education, Curriculum, Partnership Success, Operations)
- Gather updated company materials, service descriptions, staffing résumés/bios, and pricing tables
- Assist in assembling required forms and attachments under the direction of the Coordinator
- Support communication between departments regarding RFP needs, deadlines, and missing items
- Assist in coordinating brief internal meetings related to proposal development
- Follow up with team members on outstanding materials to ensure on-time submission
- Maintain internal logs related to RFP progress, submission status, and outcomes
- Assist with preparation of renewal documentation or follow-up materials required after submissions
- Support updates to internal RFP trackers and shared documents
Skills
- Bachelor's degree required; fields such as English, Communications, Education, Public Policy, Business, or related areas are a plus
- Strong proofreading, formatting, and document-editing skills
- Excellent organizational skills with the ability to manage multiple deadlines
- Proficiency in Google Workspace (Docs, Sheets, Drive); Salesforce experience is a plus but not required
- Ability to work independently while collaborating effectively with a remote/hybrid team
- Ability to draft clear, professional narrative text based on guidelines and reference materials
- Ability to interpret RFP requirements and identify needed information for responses
- 1+ years of experience in administrative support, project coordination, or structured document preparation (RFP experience preferred but not required)
- Experience writing proposals, reports, or structured narrative content preferred
Benefits
- 401(k)
- Dental insurance
- Vision insurance
- Medical insurance
- Referral program
- Tuition reimbursement
- No cost counseling and therapy services
Company Overview
Study Smart Tutors strives for education equity and supports first-gen and low-income students. It was founded in 2008, and is headquartered in Westlake Village, California, USA, with a workforce of 11-50 employees. Its website is https://studysmarttutors.com/.
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