? Our Careers Page
Hello ?
We’re Happy Scribe , a100% bootstrapped and profitable startupbased in Barcelona, on a mission to make the internet accessible.
We offer transcription and subtitling services that combine AI with the expertise of language professionals to create a5-star product . We’re working on one of the fundamental problems of this decade: speech-to-text technology.
We’re just 23 people at the moment, butgrowing fast and profitable (€4.8M ARR)and we’re building the team thoughtfully and with a lot of care.
About the Role
As Workplace Manager you’ll be the go-to person for the team, making sure the office runs smoothly and efficiently, making everyone feel supported and happy. We want our office to be a place where people enjoy coming to work, and you’ll play a pivotal role in making that happen.
Your main challenge will be to create efficient workflows and procedures, starting from scratch, and improving existing ones. As you establish and improve office processes, you… will be encouraged to think outside the box and come up with innovative solutions that enhance productivity and employee satisfaction, and create a safe and efficient working environment.
You’ll know that you’re nailing the job ifÂ…
As a result of your efforts, the office operates smoothly and efficiently, creating a positive and productive atmosphere for all team members.
You successfully establish and communicate rules and guidelines that will be adhered to as our team continues to grow.
Team members feel encouraged to turn to you for help.
What You’ll Do
You will have two main areas of focus:
Managingour beautifulOfficeby:
Coordinating with vendors and service providers for office-related services and for office supplies.
Establishing and oversee policies and procedures related to office space management (including desk assignments, office moves, and equipment inventory).
Developing and implementing policies and procedures for office security, including access control and visitor management.
Planning and overseeing office renovations or moves, ensuring minimal disruption to daily operations.
Managing office budgets and expenses, identifying opportunities for cost savings.
Maintaining and furthering ourTeam Culture —collaborating withthe People Team and Claudia (Head of People) — by:
Supporting employee recognition programs, team-building events, team’s birthday, anniversary milestones, yearly bootcamps, and other activities that foster a positive work environment and our company culture.
Helping to strengthen our employer brand by managing in-house events .
What You’ll Bring
We are looking for exceptional individuals to join our team and believe that they can come from anywhere. If you feel like you don’t meet all of the requirements for this role, we encourage you to apply anyways.
Here is the ideal person we have in mind for this role:
You’re fluent inEnglish and Spanish(Catalan is a plus)
You have 3+ years experience inmanaging a workplace(this can mean anything from a co-working to a restaurant; hospitality background is a plus).
You have excellentcommunication and interpersonal skills, with the ability to work collaboratively with employees at all levels of the organisation.
Youlove peopleand consider your relationships a treasure.
You’re experienced with event organisation and possess strongorganisational, time management, and prioritisation skills.
You have a greatattention to detail.
You valueautonomy, independence, and trust in your work.
You’re always eager to take onnew challengesand implementnew ideas.
You’re keen and have the ability to work in adynamic and changing environment.
You feel at home and thrive in aninternational environment, and you understand the value ofdiversity and inclusion.
It’s a plus if you have knowledge of theBarcelona startup scene.
This is anon-siterole, based inBarcelona. Please note that because of the nature of this position, we consider applicants who are already based in Barcelona or who have a strong knowledge of suppliers in Barcelona.
While we offer flexible working hours for most employees, the role of Workplace & Culture Manager requires working with agreed-uponfixed hours. This ensures smooth office operations and support for the team during peak times, and a warm welcome for visitors. We prioritise work-life balance and strive to create a positive and inclusive work environment for all team members.
????? Happy Scribe is anequal opportunity employer. We welcome applications from all people and all walks of life.
We believe a diverse team will be key to our success andwe strongly encourage applications from under-represented groups in tech and marginalised groups in general:women, people of colour, LGBTQIA+, parents, career changers, refugees, people with disabilitiesÂ… we want to hear from you!
Company Culture
?Have an impact on millions of people— Change how users and language professionals make transcriptions, translations and subtitles.
????Work with a small team of bright people— When we talk with most people, they have a hard time understanding how we got so far with so few people. Looking at this , we’re close in ARR to a typical Series B company, but our ARR per employee is 10x the industry average.
???? A company culture built on trust, autonomy, and independence
????Infinite runway, no investment pressure. We are 100% bootstrapped and 100% profitable. Every penny spent comes from happy customers who are paying for a product they value. Many tech companies are laying off staff because they grew too fast and need funding to survive. We prioritised profitability and sustainable growth, and are not impacted by funding shortage.
????? In-Person culture— We believe nothing beats the magic of great people working together in person, in and outside of working hours. We work together, and spend time together: expect laughter-filled conversations over shared meals. The rule of thumb is 80/20 (80% in the office and 20% where you want); you have flexibility to work from abroad or at home when needed.
?We make it work— Have kids? Live far away? Do you have a non-normative life setup? The thing we care the most about is the team. Once we know we want to work with you, we make it work and we can flex the 80/20 rule.
??Flexible working hours— Work on the schedule that makes you the most happy and productive. Here’s more info .
????Beautiful office in Grà cia— One of the best areas in Barcelona. Our offices are much more than just a place to work. We like to see them alive 24/7, filled with friends and creative activities. Want to organise a community event, a breakfast with other designers, developers, etc.? The place is yours. Take a sneak peak here .
??Team Retreats— So far we’ve been to Paris, Mallorca, the Pyrenees, Aran Islands, Dublin, and Sweden, where we had a small island to ourselves!
????International, English-only speaking environment— We’re building an international team and want to create an inclusive environment where anyone can join any conversation at any time, even if it’s just kitchen talk. That’s why you’ll find Italian, French or Catalan people talking in English to each other.
Perks and benefits
???? Competitive salary— our salaries are in the top percentiles of the Barcelona startup scene.
???? Equity— By joining the company when the team is so small, you’re helping us set the foundations of our future success. We’re asking you to come on an adventure, so if we find a treasure, we want you to get a piece.
????€1,000 per year travel bonus— We live in a distributed world where most people have friends and family spread around the globe. We don’t want finances or distances to get in the way of spending time with the people you care about. This perk will help you stay closer to them.
???? Mental health support— We have partnered withOliva to offer you the best mental health support, from day 1. You can access 1-1 online therapy as often as you need to and it’s 100% confidential.
????? Flexible vacation time— So you can recharge your batteries whenever you need to, without having to count the days.
????Visa sponsorship and Relocation help— We want to work with the best people, regardless of where they’re from. We’ll help with your relocation costs and getting set up in Barcelona and will sponsor your visa if needed.
???? The hardware that you need to be most productive.
???? 1 book/mo + e-learning platforms, conferences or courses of your choice— We truly want you to learn.
????Private Health Insurance- We have partnered with Alan to best take care of our team both in Barcelona and while they’re on the road, covering half of the full price of the medical coverage.
Interview Process
We see this as a two way process and value the time you invest in considering working with us. We are committed to replying to everyone who applies, giving feedback to everyone we interview, being respectful of your time and giving you all the information you need to be able to make a decision.
Step 1 – Are we a match?20-30 minute conversation with Dorottya (Talent Acquisition Specialist) to listen to what you’re looking for and see Happy Scribe really is the best option for you.
Step 2 – Deep Dive. 30-45 minutes with Leo, Product Manager to evaluate your past experiences, assess your ability to handle real-life scenarios, and gauge your potential for bringing fresh ideas and initiatives to facility management at Happy Scribe.
Step 3 – Take-home case study exercise.Working on a real-life scenario at Happy Scribe, to explore your creativity and attention to detail.
Step 4 – Values fit interview.45-60 minutes with Claudia, Head of People, and AndrĂ©, co-founder and CEO to get to know you better as a person, understand your values, how you collaborate, think and make decisions, and what makes you tick.
Step 5 – Meet the team. ~90-120 minutes. This is not really an interview, it’s an opportunity to meet some of the amazing people you’d be working with to help you know if you want to join our team.
Note – you might speak to different people than the ones noted here, but the steps remain the same. In some cases we might ask for an additional conversation to go deeper into certain topics if we think it can add value.
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