Experienced Administrative Support Coordinator for Humanities and Social Sciences Dean's Office - Remote Opportunity at California State University, Fullerton

Join the Titan Community at California State University, Fullerton

California State University, Fullerton, a vibrant and diverse institution, is seeking an exceptional individual to join the Humanities and Social Sciences Dean's Office as an Administrative Support Coordinator II. As part of the Titan Community, you'll be part of a dynamic team committed to fostering an environment of inclusive excellence, free speech, and a culture free from discrimination. With a strong focus on student success and responding to California's evolving workforce needs, we're dedicated to providing opportunities for growth and development for our staff, faculty, and administrators.

About the Position

The Humanities and Social Sciences Dean's Office is looking for a highly organized, reliable, and customer-focused Administrative Support Coordinator II to provide direct support to the Financial Resource Manager and the Dean's Office. As a key member of our team, you'll play a crucial role in ensuring the smooth operation of our office, with a primary focus on travel document processing, financial system management, and front office coverage.

Key Responsibilities

• Examine travel documents for compliance with CSUF, Auxiliary Services, and Philanthropic Foundation policies and procedures, and interpret or explain travel policies for Humanities and Social Sciences faculty and staff as needed.
• Prepare various documents to correct posting errors in the financial system or for invoicing auxiliary organizations.
• Provide front office coverage for the Dean's Office, acting as the first point of contact for visitors, phone calls, and emails.
• Serve as Payroll warrant coordinator for the Dean's Office and backup for the college departments.
• Assist with college commencement ceremonies, campus document delivery, meeting setup, and special projects as needed.
• Perform other duties as assigned, demonstrating flexibility and a willingness to adapt to changing priorities.

Essential Qualifications

To be considered for this role, you must possess:

• A High School diploma or the equivalent, combined with five years of progressively responsible experience in general office, clerical, or secretarial work, or the equivalent.
• Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• The ability to independently handle multiple work unit priorities and projects, using judgment and discretion to act when precedents do not exist.
• Strong analytical and problem-solving skills, with the ability to troubleshoot office administration problems and respond to inquiries and requests.
• Effective communication and interpersonal skills, with the ability to handle sensitive situations and negotiate or persuade others to achieve results.

Preferred Qualifications

While not mandatory, the following qualifications will be considered a plus:

• Intermediate to advanced knowledge of Excel.
• Previous experience with processing travel documents and contracts.

What We Offer

As a member of the Titan Community, you'll enjoy a range of benefits, including:

• A competitive salary range of $3,681 - $6,034 per month, depending on your qualifications.
• A full-time, ongoing position with a standard Monday - Friday, 8:00 AM - 5:00 PM schedule.
• Opportunities for professional growth and development through orientations, training programs, and professional development opportunities.
• Access to a range of campus facilities and services, including the Grand Central Art Center, Fullerton Arboretum, cultural events, and the Employee Wellness Program.
• A dynamic and inclusive work environment that values diversity and promotes a culture of respect and empathy.

Our Commitment to Diversity and Inclusion

California State University, Fullerton is deeply committed to fostering an inclusive environment that celebrates diversity in all its forms. We're dedicated to creating a workplace where everyone feels valued, respected, and empowered to contribute their best work. As part of our commitment, we encourage individuals from diverse backgrounds to apply and share their unique perspectives and experiences.

How to Apply

If you're a motivated and organized individual with a passion for delivering exceptional administrative support, we encourage you to apply for this exciting opportunity. To be considered, please submit your application by October 12, 2023, at 9:00 PM (Pacific Standard Time). As part of the application process, you'll be required to complete all sections of the online application form; failure to do so may result in disqualification.

Why Join Us?

By joining the Titan Community at California State University, Fullerton, you'll become part of a vibrant and dynamic institution that's committed to shaping the future of education. As an Administrative Support Coordinator II in the Humanities and Social Sciences Dean's Office, you'll play a critical role in supporting our faculty, staff, and students, while developing your skills and expertise in a collaborative and inclusive environment. If you're ready to make a meaningful contribution and grow with our community, we look forward to hearing from you.

Don't miss this opportunity to join our team and become part of the Titan Community. Apply today!

Apply Now